Azerlotereya
Executive Assistant
Son tarix 17 iyl 2022 - [email protected]
Summary: An executive assistant is commonly found answering phones, screening visitors, making travel arrangements, preparing reports, filing and organizing documents, recording meeting minutes, and performing basic bookkeeping tasks.
Reports to: CEO
Key responsibilities:
- Preparing financial statements, reports, memos, invoices letters, and other documents.
- Answering phones and routing calls to the correct person or taking messages.
- Handling basic bookkeeping tasks.
- Filing and retrieving corporate records, documents, and reports.
- Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
- Helping prepare for meetings.
- Accurately recording minutes from meetings.
- Greeting visitors and deciding if they should be able to meet with executives.
- Using various software, including word processing, spreadsheets, databases, and presentation software.
- Reading and analyzing incoming memos, submissions, and distributing them as needed.
- Making travel arrangements for executives.
- Performing office duties that include ordering supplies and managing a records database.
- Experience as a virtual assistant.
- Opening, sorting and distributing incoming faxes, emails, and other correspondence.
- Providing general administrative support.
Requirements:
- Work experience as an Executive Assistant, Personal Assistant or similar role
- Excellent MS Office knowledge
- Bachelor degree
- Outstanding organizational and time management skills
- Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
- Fluent language skills (Azerbaijani, Turkish, English), Russian is advantage
- Excellent verbal and written communications skills
- Discretion and confidentiality
If you are interested, please send your CV with the subject "Executive Assistant".
