Joint Operating Company of Absheron Petroleum

Job Description

DIVISION : PROJECT
DEPARTMENT : PROJECT CONTROL
JOB TITLE (JOB HOLDER): PO Purchase Orders Administrator/Commercial Analyst

SITUATION IN ORGANIZATION

Position to report : Project Control Manager
Contract duration: 2 years
Present job holder : new recruitment

JOB DIMENSIONS / CONTEXT

Absheron Early Production Scheme (EPS) is an early development phase to target a first gas production mid-2022.
The Full Field Development studies have started based on the promising results of EPS well ABD001.
JOCAP Joint Operating Company of Absheron Petroleum is a new Company created in March 2018, which is the Operator of Absheron from August 2018.
Absheron development reference agreements are PSA, JOA and addendums.
EPS Project technical data:
152Mscf/d of gas, 12kbbl/d of condensate; production from 1 subsea well, 34km multiphase flowline, dedicated new platform installed at Oil Rocks field (operated by SOCAR); WHSIP = 555bar, WHFP = 380bar.

ACTIVITIES / ACCOUNTABILITIES

The PO Administrator/Commercial analyst will be responsible to perform following activities for the EPCI Contract with Procurement budget fully on reimbursable basis:
Pre-purchase order control:
 To follow if Anti-Corruption and Due Diligence Procedures are issued to suppliers properly;
 To follow up PSR (Procurement Status Report) in conjunction with Construction, Engineering and Planning teams, ensure that PSR is updated by Contractor on regular basis and distributed to Company;
 To make sure that all procurement activities are performed on competitive tendering basis unless Single/Soule Source is approved by JOCAP for cost reimbursable items;
 To make sure that a proper justification and tendering process is established and monitored for Single/Sole Source approach;
 To make sure that main Contract’s terms and conditions are properly cascaded to suppliers by Contractor;
 To assure that commercial bid analysis is done for the bidders technically qualified by JOCAP Engineering Team and make sure that CBE process is established and properly followed;
 To make sure that all the backups of CBEs i.e. priced copies of quotations and associated correspondences are transmitted to JOCAP;
 To make sure that bid clarification process is properly established and followed by Contractor; Post PO Control:
 To analyze changes/revisions to Purchase Orders (PO), make sure that changes are required/approved by JOCAP;
 To follow up close-out of Purchase Orders i.e. make sure that any cost-increase after PO placement are strictly backed up with relevant Amendment to PO;
 To assure that all supplier claims are recorded and reported properly, company approval obtained accordingly;
Invoicing:
 To make sure that Contractor’s monthly invoice for the cost reimbursable procurement items is strictly backed up with the invoices of suppliers;
 In conjunction with JOCAP quantity surveyor to make sure that value of the works performed by suppliers are calculated in accordance with the Company requirements identified in Exhibit G and associated appendixes;
 To make sure no interest rate (overhead, profit etc.) is applied by Contractor to cost reimbursable procurement items;
The job holder is accountable for demonstrating an exemplary behaviour with regard to HSSE rules & requirements, to the
Company Ethics and Code of Conduct policy and for implementing and controlling these rules and requirements within his area
of responsibility. He shall respect the JOCAP Code of Conduct and Maintain ethical culture at the workplace.

HSE RESPONSIBILITIES

 Comply with the Activities described within the HSE Management System
 Take reasonable care of own Health and Safety and that of Others who may be affected by their acts at work
 Know responsibilities to environmental issues in the work areas
 Each employee, at his level of responsibility, must observe all Company Rules, Procedures and instructions in the performance of his own task
As such his duties and areas of authority are:
 Follow HSE instructions given by Managers and supervisory personnel
 Assure of the safety of his work site before commencing work
 Take the necessary measures to avert immediate threat of danger
 Exercise such caution as is necessary to avoid danger to persons and installations or to avoid pollution
 Use tools, equipment and their safeguards correctly
 Use the provided means of personal protection correctly
 Leave the workplace behind correct and orderly, upon job completion – enforce the Company Clean Desk policy
 Report any anomaly, abnormal conditions and near miss to supervisor
 Participate actively in HSE meetings, safety talks, tool boxes, training sessions and drills
 Co-operate actively in the execution of the HSE plans

Authority to suspend activities when there is a potential or actual threat to human life, the installation or the environment and notify forthwith the responsible supervisor

QUALIFICATIONS / EXPERIENCE

 Degree in commercial/business administration related discipline;
 Minimum 10 year experience in Oil & Gas with minimum 5 year in Commercial/Procurement;
 Experience of management reimbursable procurement budgets as from Client side;
 Experience of working with EPCI Contractors under different contractual schemes i.e. lump-sum, reimbursable etc.;
 Sound excel knowledge.
 Fluent in English and Azerbaijani languages, Russian language recommended
 Ability to work on projects in a complex and multicultural environment and used to communication with international technical staff and experts

Interested applicants should submit their CV in English to [email protected]

Please indicate the name of the position you are applying for in the subject line of the email. Otherwise your candidacy will not be considered.

Deadline for applications – 10th August, 2020.