Alman - Azərbaycan Xarici Ticarət Palatası
Office Manager
Son tarix 16 avq 2025 - [email protected]
To support our young and motivated German-Azerbaijani team we are looking for an employee for the position of “Office Manager” in the Service Center.
Main Responsibilities:
- Correspondence, travel arrangements, translations
- Incoming mail / distribution of mail: Receiving incoming correspondence (letters, courier deliveries, faxes, e-mails), systematising, registering, and forwarding it to office management and chamber employees; responding to enquiries
- Outgoing mail: Registering and dispatching mail via courier
- Answering and transferring incoming telephone calls
- Regular archiving and updating of documents
- Preparation of meetings organised by office management
- Reception and support of visitors; preparation of meeting rooms for appointments
- Providing hospitality for office guests
- Procurement of office supplies
- Support and maintenance of office equipment (printer, fax, telephone system, IT devices)
- Management of company and CV databases
Assistance with events organised by the chamber:
- Preparation & Organisation: Sending invitations, managing guest lists, preparing materials
- On-site Support: Assisting with guest reception, checking technical setup, monitoring the schedule
- Follow-up: Helping with cleanup, collecting feedback, sending thank-you notes
Job Requirements:
- Successfully completed university degree
- Fluency in Azerbaijani and English, both spoken and written; knowledge of German is an advantage
- Confident use of MS Office applications
- Confident handling of office equipment (printer, fax, telephone system, IT devices)
- Strong organisational and communication skills; resilience, flexibility, punctuality, and ability to work well in a team
What you can expect from us:
- A meaningful role in strengthening economic relations between Germany and Azerbaijan
- Diverse and impactful projects in a dynamic, international team
- Space to take initiative and shape your work with responsibility and creativity
- Access to professional development, trainings, and the global AHK network
- Supportive work culture with private health insurance, additional holidays, and flat hierarchies
We are looking forward to receiving your application (cover letter and tabular CV + photo) with the subject "Office Manager" at the e-mail address indicated in the Apply for job button.
Kindly note: only shortlisted candidates will be contacted for an interview.
